Last Updated: February 2026
The Trumpeter Society (“the Society”) is committed to protecting the privacy of our members and visitors. This policy outlines how we collect and use data through our website to support our community and events, such as our monthly game nights at Bonsor Recreation Centre and our annual Salute convention.
1. Information We Collect
We collect personal information necessary to operate our events and improve our community outreach. This includes:
- Online Data: Name and email address provided when registering to host a game session.
- In-Person Data: Information provided on sign-in sheets at the Bonsor Recreation Centre or during on-site registration for the Salute convention.
- Technical Data: Hashed identifiers and anonymized site interaction data used for event promotion.
2. How We Use “Server-Side” Tracking
To protect your privacy while ensuring our event advertising is effective, we use the Meta Conversions API (CAPI) via Cloudflare.
- Privacy by Design: Unlike traditional browser-based tracking, this process occurs on a secure server. Before any data (such as an email address) is transmitted to Meta, it is “hashed”—transformed into a random string of characters. This ensures the data cannot be read as your actual email address unless you already have an existing Facebook account.
- Anonymization: We utilize Cloudflare to strip sensitive information, such as your full IP address, before it reaches third-party platforms.
3. Third-Party Sharing (Meta/Facebook)
We share hashed data with Meta to:
- Help individuals interested in tabletop gaming find our events.
- Measure the effectiveness of our advertisements.
- Prevent showing redundant advertisements to members who have already registered.
4. Your Choices & Consent
In accordance with British Columbia’s Personal Information Protection Act (PIPA), we only utilize marketing cookies and server-side tracking if you provide express consent via our website’s consent modal.
- Withdrawal: You can clear your cookies or change your preferences at any time via the “Cookie Settings” link located in our website footer.
- Access: You have the right to request access to the information we hold about you by contacting our volunteer board.
5. Contact Us
If you have questions regarding your data or our privacy practices, please contact the Society’s Privacy Officer (a volunteer board member) at: privacy@trumpetersociety.com